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In multi-person projects, it’s useful to examine how the document grows and changes over time. You may keep track of who has made updates to your document, add comments, and then determine whether or not the changes should be included. Google Docs uses the term “Suggest mode,” but it’s remarkably similar to Microsoft Word’s Track Changes.
However, sometimes, you may wish to disable the ‘Edit Suggestions’ feature from Suggestion Mode. So how do you do that? Let’s look at the same in the course of this article.
There are two versions of disabling “Edit Suggestions”. You can disable it for yourself and for others.
To disable Edit Suggestions for yourself, you will have to switch to Viewing Mode.
- To turn on the viewing mode, tap on the pencil button that should currently say “Editing” or “Suggesting”.
- From the drop down menu, choose “Viewing” and this will disable edit suggestions for you.
To disable Edit Suggestions for other users, follow the steps enlisted below:
- Tap on the Lock icon on the left of your profile picture on the upper-right of your G-Doc screen.
- Then tap on “Change” under “Get Link”. This will allow anyone with the link to be able to perform any of the three operations: Edit, Comment (Suggest), or View.
- If upon tapping “Change”, the pre-selected option is “Commenter”, tap on the downwards pointing arrow.
- From amongst the options, tap on “Viewer”. This will disable Edit Suggestions from users in G-Docs.
- Click on the blue button saying “Done” to save the changes made.
How To Track Changes On G-Docs Using ‘Edit Suggestions’?
To track changes in Google Docs, you have to switch from Editing mode to Suggestion mode. Click the pencil icon underneath the Share button, and choose Suggesting from the drop-down menu.
While in Suggestion mode, any text that you add is highlighted and any text you delete is crossed out. To the right, a suggestion box appears with every change. This gives other users a chance to review changes before they’re made permanent.
How To Disable Edit Suggestions From Users in Google Docs (Mobile/App)?
If you are using Google Docs on your phone and wish to turn off Edit Suggestions in some document using the G-Docs mobile, app, you can do so by following the steps enlisted below:
- Suggestion mode is now accessible in the Google Docs mobile app. Tap the More icon while viewing the document wherein you want to disable the Edit suggestions option.
- Select Suggest Changes and toggle the option off.
This will disable the suggestion of edits on the specific document for which you toggled off
14 Amazing Features Of Google Docs You Should Be Using
Here are 14 amazing features of Google Docs that can be very handy when it comes to accessing the full features of this app:
Why reinvent the wheel when you can use a pre-existing template? Templates are available for whatever type of document you’re creating in Google Docs, from resumes to proposals to letters to meeting notes to brochures. In fact, there are templates for nearly every aspect of your organization. There are several templates available for each category.
However, this characteristic is frequently missed. At the top of your Google Docs homepage, you’ll discover all of these templates To see all of your choices, go to the More menu in the upper right corner.
2. Table of Contents Sidebar
Writing a lengthy document with numerous subheadings to which your audience may wish to skip is a common occurrence. With the “Table of Contents” add-on, a navigation sidebar is automatically generated for you. To quickly move about your page, use the sidebar’s headers and subheaders to navigate. It’s a touch sluggish if your paper is lengthy, but it gets the job done, and scrolling is still preferable.
You may find the add-on by clicking here or by opening your document and clicking the Add-ons tab at the top. Search for “Table of Contents” under the Add-ons menu.
Add or Remove a Header Section
An additional benefit of using headers and footers is that they make it easier to navigate long Google Docs. Each page can include a header that includes the title of the document, the number of pages, or both at the same time.
A Header Can Be Created
For a header on Google Docs, double-click the top of a page and begin typing your header content. The “Insert” button on the top navigation bar can also be used to insert a slide-out option that lets you reorder your pages by increasing numerals.
Either way, you’ll end up with a header like the one shown in the image below. On every page, you’ll see this.
A Header Can Be Deleted.
But once you’ve built this header, deleting it isn’t as simple. Removing a Google Docs header is as simple as deleting its content and then returning to the document’s text body.
The Header Size Can Be Modified
To make room for additional body content in a Google Doc, reduce the width of the header’s margins. To do so, click “File” in your top navigation bar, then “page setup…”
You can change the page margins to a custom size here, or you can select one of the “Paper sizes” displayed in the screenshot below if you like. Using this, you can adjust the header margins to your preference.
3. Clear Formatting
If you’ve ever pasted text into a Google Doc from another location, you’ve probably faced formatting issues. There are a slew of other possible explanations for this phenomenon. Rather than manually altering the text to meet the correct formatting, you can just highlight the incorrect content and select Format > Clear formatting from the toolbar. Boom: Your document’s foreign text will be formatted in accordance with the rest of it.
4. The Research Tool
Anyone using Google Docs and needing to do some online research will find the Research tool to be a lifesaver. Why? It allows you to investigate and refer to information and photos online without having to leave the document at all. ‘ That eliminates the need to repeatedly switch between tabs.
There are three ways to access the Research tool on your computer:
Open your document and choose Research from the dropdown menu in the Tools menu at the top of your screen.
Select Research by right-clicking on a term.
If you’re using a Mac, the shortcut is Cmd + Shift + I; if you’re using a PC, it’s Cmd + Alt + Shift + I. (PC).
When we right-click the phrase “Welsh corgi” in my document, this is what we get:
It’s possible that when you initially launch the Research tool, it will suggest subjects depending on what you’ve already typed in the tool. You can either click on one of the suggested themes to learn more, or you can use the search bar to enter your own terms.
When you enter a term, you have the option of specifying the type of content you want the tool to return. Use the drop-down menu next to the search field to get a variety of information about the subject at hand.
You can add comments directly in a Google Doc if you wish to ask questions, make notes, or highlight changes in the text. People can respond to one other’s remarks, which can serve as a dialogue thread. When you’re done, simply click the “X” to dismiss the comment thread. If you own the document, you can also modify or delete your own comments or those of others at any time.
Highlight the text or image you’d like to comment on and then press the Enter key. Then, select Insert from the dropdown menu at the top of your screen and select Comment.
Adding footnotes to your Google Docs is a simple process, but few people are aware of it. To insert a footnote, place your cursor where you want the footnote to appear in the document and select Insert > Footnote from the menu. After that, all you have to do is put whatever you want in your footnote and save the document.
7. Find and Replace
Did you ever want to repair many instances of an error in a text document at once? With this handy shortcut, Google has listened to your pleas.
With Google Docs, you can utilize “Find and Replace” in the same way that you used it in Microsoft Word.
Select “Edit” from the top navigation bar and then “Find and replace” from the dropdown menu that appears. The “…” icon will display in the box to the right of your Google Doc when you press Command + F on an Apple keyboard (or Ctrl + F on a Windows keyboard).
Both processes will bring up the window shown below, where you may enter the text you want to search for and replace it with the proper content. It’s best to click “Replace all” if the issue keeps appearing.
8. Voice Typing
Yes, I’ve got Chrome installed on my computer. Do you have a working microphone, either built into your device or externally connected? Using your voice, you may then “type” on a Google Doc using only your voice. The name of a punctuation symbol, such as “period,” “comma,” “exclamation point,” or “question mark,” might be spoken aloud to denote it. Say “new line” or “new paragraph” aloud to start a new paragraph.
Open a document and select Tools from the menu at the top of the page to access voice typing. From the drop-down option, select Voice typing. The microphone or Cmd + Shift + S (on a Mac) or Ctrl+ Shift + S (on a PC) can be used to begin recording when you’re ready to talk.
On your phone, do you want to use Google Docs voice typing? There are some iOS and Android mobile devices with built-in microphones that allow you to use voice typing with a document, however this only works on desktops.
9. Create Your Own Shortcuts
What if we wish to create our own shortcuts in Google Docs, rather than relying on the pre-existing ones? Go to Tools > Preferences > Automatic Substition to make your own shortcuts. There may already be some in there (such as altering 1/2 to 12), but feel free to add your own.
10. Conference Calls
Add-ons like “UberConference” allow you to hold audio conference calls directly from Google Docs, making it even more collaborative. To use the add-on, all you need to do is activate it and invite your friends or coworkers to join. Everyone on the call will be able to see and make changes to the paper if they agree to the proposal.
You may find the add-on by clicking here or by opening your document and clicking the Add-ons tab at the top. “UberConference” can be found under the Add-ons section.
Have you ever written a sentence and wondered if you were using a word correctly? Let’s say you’re trying to locate a synonym for a specific word. You don’t have to open a new browser window to search up a word’s definition, synonyms, or antonyms in your document.
To define a term, simply select it with the right click and select Define from the context menu that appears. The Research tool will seek up the term on the internet for you, and its definition will show on the right-hand side of your screen.
12. Language Accent Buttons
Gone are the days of remembering accent shortcuts (and getting them incorrectly), bringing up international keyboards and clicking keys manually, and copy/pasting from other papers. The “Easy Accents” add-on can save you a lot of time if you ever need to write in a language other than English. Accents for 20 different languages can be inserted directly into your document from a sidebar.
You may find the add-on by clicking here or by opening your document and clicking the Add-ons tab at the top. Search for “Easy Accents” in the Add-ons section.
13. Insert Today’s Date
A fast technique to insert the date into a Google document is not available. The document’s Script Editor is where you’ll do the actual scripting for this. Unfortunately, you can’t just copy and paste a pre-created code into the Script Editor to get the “Insert Date” option to show up on your page.
To begin, open your document, click Tools, and then select Script Editor from the drop-down menu.
A page where you can paste in script will be shown. Refreshing your page should reveal additional buttons on the toolbar, including one for the date. This is because the script you choose has been added and you’ve saved your work.
You should be aware that the code you select for this button may have different options than what is displayed above. When it comes to the toolbar, some scripts may only include a “Insert Date” button, while others may include a button labeled “Utilities” or “More Tools.”
If you’re not a whiz at coding, you can save time by manually entering the date or by typing it in a header so that it displays on every page.
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